July 17, 2018 at the Lawrence Public Library

Cara Combs called the meeting to order at 7:03 p.m.

Financial Report-Josh McVey

Total budget: $29,780.07 Operating budget: $7,000 Night Hawk: $4,000 made Snake: $1,400 made Skyline: $600 Pi Day: Break even Hawk: $13,000

Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.

Night Hawk Report-Cara

Potentially looking at a staggered start for future races. They had issues getting volunteers.

Defeet Cancer-Cara

$5,855 raised for the charity trail fatass. Cara suggested having a better communication …

June 11, 2018

Present: Cara Beth Combs, Lisa Ball, Josh McVey, Jeff Triplett, Caroline Wroczynski, Michael Schmitz.

Agenda

Financial Update -- Josh

Total balance $26,037.36 Of that money, about $10,000 is for the Hawk, operating budget is about $7500. CPR cost the club $615, RRCA training brought in a profit of $175. All race expenses are paid and up to date.

Skyline Shuffle Race Report -- Josh

Successes - Facebook advertising was incredibly effective, spent $40 or less and got 15-20 registrations from that ad. Lots of new people who had no ties to Trail Hawks participated. The race made …

Lawrence Trail Hawks conducted their monthly meeting at the Lawrence Public Library on May 1. 39 members attended.

Lisa called the meeting order at 7 p.m.

Josh: $20,879.26 operating fund at the moment. $10,000 expenses to spend if needed.The rest is to spend on other race expenses for the rest of the year.

Skyline Shuffle: 45 registered, 17 that are new and have not participated on any races on UltraSignup.com. Josh used a Facebook ad to get new people to sign up. Josh is going to mark it this weekend and the weather looks good.

Mary Ann: Night Hawk: …

Lawrence Trail Hawks Meeting

March 28, 2018

In attendance Lisa Ball, Jeff Triplet, Josh McVey, Kara Protasio, Michael Schmitz, Tamara McEwen, Cara Combs, Ami W, Trudi Chavez, Matt O’Reilly, Gary Henry

The meeting was called to order at 7:37 p.m. by Lisa.

Lisa:Volunteer recognition: Josh and Lisa have been working on the idea of a volunteer recognition program. The idea of the program is to keep volunteers and race directors happy. To prevent extra work on RDs, someone else would be in charge of the program. The duo is reviewing the idea of a common volunteer shirt to help with …

February 28, 2018 Meeting

In attendance: Jeff Triplett, Josh McVey, Lisa Ball, Trudi Chavez, Kara Protasio, Caroline , Matt O’Reilly,

Meeting called to order by 7:04 by Matt.

Josh: Financial report: $18,830.58 current balance. Current operating fund is $12,000 operating fund. We’ve made $415 membership revenue. Last year we had over $2,000 from membership revenue.

Josh-Accountant: Our average revenue will be above 50,000 for the third year in a row, which requires LTH to file a special tax non-profit form. The form has 50 page manual of instructions for adding a tax item. Looking for a CPA to help file …

10th Annual Lawrence Trail Hawks All Hands Meeting January 20, 2018

Matt O’Reilly called the meeting to order at 7:03 p.m.

Matt-State of the Club:

Josh McVey-Treasurer’s Report: The Lawrence Trail Hawks are 100% transparency thanks to the Google Doc’s that Josh has made. Last year the Race Directors managed the races well and make it easy for Josh. In 2017, the LTH spent $7,461.28 on non-race expense. The club bought LTH Tech Shirts, so buy one! The club ended with an operating fund of $10,430.25. LTH donated $6,033 to the Clinton State Park, National Trail Council and Willow Domestic …

Here's what's involved for each elected Trail Hawks board member position, in case you're considering.

Minutes of the Lawrence Trail Hawks board meeting, Thursday, June 15, 2017

Minutes of May Trail Hawk Board Meeting

The Lawrence Trail Hawks Board of Directors held its monthly meeting May 17, at the Lawrence Public Library. Attending: Matt O’Reilly, President, Benita Jones, Vice President; Josh McVey, Treasurer; Kara Protasio, Secretary; Ami Weidler-Hyten, RD for the Hawk, Trudi Chavez, Saturday Run Leader and Gary Henry, former Secretary. Matt called the meeting to order at 7:02 p.m.

Matt deferred the conflict of interest policy discussion until next meeting. Gary has volunteered to edit the conflict of interest documents for the board.

Ami discussed a fundraising idea with the board. Ami and Kim would …

Minutes of April Trail Hawk Board Meeting

The Lawrence Trail Hawks Board of Directors held its monthly meeting April 11, at Josh McVey’s house. Attending: Matt O’Reilly, President, Benita Jones, Vice President; Josh McVey, Treasurer; Kara Protasio, Secretary; Caroline Wroczynski, Membership Chair; and Jeff Triplett, Webmaster. Matt called the meeting to order at 7:10 p.m.

Josh’s Treasury Report: As of 4/8/17 The total balance of the Trail Hawks budget is $11,532. What we currently have for an operation budget is $1,974.34. We spent $2,695 on club t-shirts. We need to sell our shirts to make more revenue.

With the club’s …